Lithia Motors, Inc.

  • Office Administrator

    Posted Date 2 months ago(8/9/2018 5:45 PM)
    # of Openings
    Job Locations
    Store Name
    Portland CJDR
    Body Shop
  • Overview

    Lithia Body & Paint of Portland/Lithia CDJR of Portland


    Body Shop Office Administrator


    Office Administrative - Admin Assistant - Body Shop


    This posting is for a full-time position, scheduled hours Monday - Friday, 8:30am-5:30pm with an hour lunch break. Pay starting at $15.00/hour.


    Lithia Body & Paint of Portland continues to grow and we are seeking a talented Body Shop office administrator to join our successful team.


    Lithia Body & Paint of Portland is one of many Lithia Auto Stores.  At Lithia we provide a unique blend of leadership skills with a culture that embodies our core values and the opportunity to work in a professional environment.  Lithia also offers on-going training and advancement opportunities. Come and take the journey with one of the largest and most successful publicly traded retail automotive groups in the nation.

    Job Description


    As a Body Shop Administrator you will be responsible for ensuring all transaction documentation is accurate, complete and processed in a timely manner. The Body Shop Administrator works closely with all Body Shop staff to collect all required transaction information.

    • Review invoices, reports, memos and correspondence to ensure accounting records and documents are accurate.
    • Process and track accounts receivable applications.
    • Work with customers and Support Services to collect, maintain and report accurate accounts receivable. 
    • Close all work orders in a timely manner while following proper procedures.
    • Process all payments in a timely manner.
    • Process and track accounts payable invoices and vendor applications.
    • Track and assist with the coordination of Parts schedules
    • Process and review payroll for all Body Shop staff
    • Perform general office duties, order supplies, file, mail processing and distribution and maintain records management database systems.
    • Opening, sorting and distributing incoming correspondence, including faxes and email.
    • Perform other duties as assigned.

    Office Administrative - Admin Assistant - Body Shop



    • Experience in an office administrator role or dealership setting, preferred
    • A team player who is focused on providing exemplary customer service
    • Excellent communication skills; both written and verbal
    • Ability to multi-task in a fast paced work environment
    • Proficient in Microsoft Office Suite, with solid systems experience
    • Previous administrative assistant experience is preferred
    • Familiar with basic accounting principles
    • High School Graduate or equivalent
    • Must be at least 18-years-old
    • Possess an acceptable driving record and valid driver's license in state of residence


    Why Lithia?

    We are big community supporters; provide a fun, exciting and collaborative work place, where growth and advancement opportunities abound. We offer a comprehensive compensation and benefits package and all the tools you will need to be successful.  Our offerings include:

    • Medical, Dental and Vision Plans
    • Paid Holidays & PTO
    • Short and Long Term Disability
    • Paid Life Insurance
    • 401(k) Retirement Plan
    • Employee Stock Purchase Plan
    • Lithia Learning Center
    • Vehicle Purchase Discounts
    • Wellness Programs

    We are committed to living our values to: Earn Customers For Life, Take Personal Ownership, Improve Constantly and Have Fun.



    Lithia Auto Stores is an equal opportunity employer and a drug free work place. A criminal history background check and pre-employment drug screen will be conducted on the final candidate prior to beginning employment.

    * #CB


    Office Administrative – Admin Assistant – Automotive Office



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