Lithia Motors, Inc.

  • Office Administrator

    Posted Date 6 days ago(6/13/2018 11:46 AM)
    # of Openings
    Job Locations
    Store Name
    Midland CJD
  • Overview

    Office Administrator


    Office Administrator is an entry level position that ensures timely, accurate and consistent recording of dealership transactions. High performers will build upon their accounting & financial acumen while also building relationship and influential leadership skills. This will serve them well on a path to an Accounting Manager Role or if coupled with Automotive and Business acumen on the path to a Business Manager


    This position reports to the Business Manager or Accounting Manager.

    Job Description

    Responsibilities: As an Office Administrator you will be responsible for ensuring all transaction documentation is accurate, complete and processed in a timely manner.  This individual serves as the liaison between the store and Support Services for accounts receivables, DMV and vehicle sales processing.  The Office Administrator works closely with the sales staff to collect all required transaction information.

    • Review invoices, reports, memos and correspondence to ensure accounting records and documents are accurate.
    • Process and track accounts receivable applications.
    • Work with customers and Support Services to collect, maintain and report accurate accounts receivable. 
    • Complete daily deposits.
    • Process all payments in a timely manner.
    • Process and track accounts payable invoices and vendor applications.
    • Process vehicle sales documentation in an accurate and timely manner including vehicle registrations.
    • Perform general office duties, order supplies, file, mail processing and distribution and maintain records management database systems.
    • Opening, sorting and distributing incoming correspondence, including faxes and email.
    • Perform other duties as assigned.

    Office Administrative - Admin Assistant - Automotive Sales



    • A team player who is focused on providing exemplary customer service
    • Excellent communication skills; both written and verbal
    • Ability to multi-task in a fast paced work environment
    • Proficient in Microsoft Office Suite, with solid systems experience
    • Previous administrative assistant experience is preferred
    • Auto Industry Experience (preferred)
    • Retail Sales and/or Customer Service (preferred)
    • Familiar with basic accounting principles
    • High School Graduate or equivalent
    • Must be at least 18-years-old
    • Possess a valid in-state driver's license
    • Pass a motor vehicle report and possess an acceptable safe driving record
    • Pass a 7 year criminal background check and drug screen



    The following knowledge, skills and abilities are needed to be successful in this position:

    • A team player who is focused on providing exemplary customer service.
    • A critical thinker and effective time manager.
    • Strong attention to detail and sense of urgency.
    • Excellent communication skills both written and oral
    • Active Listening – give full attention to the words and body language of others, take time to understand the points being made and ask questions as appropriate
    • Positive customer service attitude
    • Empowered self- leader, accepts responsibility and takes initiative to ensure assigned deliverables are met within acceptable timeframes
    • Understands Basic Accounting - familiar with COA, debits and credits
    • Ability to quickly review, research and if necessary resolve variances
    • Entry to mid-level office and computer skills 



    • High School Diploma (required)
    • Auto Industry Experience (preferred)
    • Retail Sales and/or Customer Service (preferred)


    Physical Demands and Working Conditions

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.   Reasonable accommodations may be made to enable individuals to perform the essential functions.

    • Physical Demands: Standing, walking over 1/3 of the time, sitting to 2/3 of time, kneeling/crouching to 2/3 of time, reaching with hands and arms to 2/3 of time, talking or hearing over 2/3 of time; move, transport or place up to 1/3 of time up to 25 pounds
    • Working Conditions: Indoor office environment, considerable use of telephone, computer and other office equipment


    Lithia Hiring Requirements

    • High school graduate or equivalent.
    • 18 years or older
    • Possess an acceptable driving record and valid driver’s license in state of residence
    • A criminal history background check will be conducted prior to beginning employment
    • Clear pre-employment drug screen


    NOTE:  This is not necessarily an exhaustive list of responsibilities, skills, duties, requirements, efforts or working conditions associated with the job.  While this list is intended to be an accurate reflection of the current job, the company reserves the right to revise the functions and duties of the job or to require that additional or different tasks be performed when circumstances change (i.e., emergencies, changes in personnel, workload, rush jobs, or technological developments).




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