Lithia Motors, Inc.

Dealership Accounting Administrator

3 weeks ago(1/3/2018 1:10 PM)
# of Openings
Store Name
Portland APC


Lithia Accounting Processing Center of Portland


Dealership Accounting Administrator


 Dealership Accountant - Accounting Coordinator - Accounts Payable Administrator

Job Description

The Dealership Accounting Administrator works within the Accounting Processing Center, providing support across multiple work centers.


The Dealership Accounting Administrator reports to the Accounting Supervisor or Accounting Manager



  • Prepares daily check, and cc deposit
  • Ensures Deal Jacket and Checklist are complete
  • Breaks down all new, used, wholesale deals
  • Prepares contract package to be sent to banks
  • Self-Fund (Audi Lease and Retail deals) and email EFT notices to APC for processing
  • Scan deals to APC for posting
  • Prepares weekly or monthly remittance reports for Aftersales Products and submit them to APC for processing
  • Review for 8300 Forms (i.e. completeness of form, etc.)
  • Maintains Petty Cash – send weekly vouchers for reimbursement
  • Gets all invoices signed by GM and Department Managers accordingly and scan or sends package to APC (i.e. sublet bills, etc.)
  • Maintain on-site checks (On-demand checks) / review for proper approval prior to sending request to A/P Dept. & obtain proper signatures for printed checks
  • File all office related documents (On-site Record Custodian)
  • Back up for MV Clerk
  • Back up for Cashier
  • Prepares / gathers month-end report to be sent to APC (i.e. Monthly Housekeeping, Missing Title Report, Vehicle Physical Reports, etc.)
  • Faxes Incentive Claims to manufacture for processing  
  • Post MV charges from Trivin
  • Prepare and distribute requested Daily Reports Management
  • Maintain ST3’s Log
  • Opens and distributes dealership mail
  • Other duties as assigned


  • Previous accounts payable experience, preferred
  • Excellent communication skills both written and oral.
  • A team player who is focused on providing exemplary customer service.
  • A critical thinker and effective time manager.
  • Strong attention to detail and sense of urgency.
  • Active Listening – give full attention to the words and body language of others, take time to understand the points being made and ask questions as appropriate
  • Computer literate
  • High school graduate or equivalent.
  • 18 years or older
  • Possess an acceptable driving record and valid driver’s license in state of residence

Why Lithia?
We are an exciting, dynamic, and highly successful team and (LAD) a member of NYSE. We continue to grow and expand our footprint through acquisitions of new dealerships in many US markets. We are big community supporters and provide a fun, exciting, and collaborative work place where growth and advancement opportunities abound.

We offer a generous comprehensive compensation and benefits package and all the tools you will need to be successful. Our offerings include:
• Medical, Dental and Vision Plans
• Paid Holidays & PTO
• Short and Long Term Disability
• Paid Life Insurance
• 401(k) Retirement Plan
• Employee Stock Purchase Plan
• Lithia Learning Center
• Vehicle Purchase Discounts
• Wellness Programs

Lithia Auto Stores is an equal opportunity employer and a drug free work place. A criminal history background check and pre-employment drug screen will be conducted on the final candidate prior to beginning employment.



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