Lithia Motors, Inc.

Leave Administator

3 weeks ago
# of Openings
Store Name
Support Services
Support Services - Corporate Office




NOW HIRING:  Leave Administrator

The Leave Administrator reports to Employee Relations & Safety Manager


Lithia Motors, Inc., is a Fortune 300 company, the 3rd largest automotive retailer in the United States, the leading retailer in each of our markets and publicly traded on the NYSE.  We’re looking for motivated professionals who thrive in a challenging, dynamic environment.  We seek team players who will continuously look for ways to improve our organization.


The first priority for this position is the administration of state and federally mandated and temporary medical leaves of absence. This will include providing support and advice to store management in multiple states on related issues and compliance with the Americans with Disabilities Act (ADA) and the Uniformed Services Employment and Reemployment Rights Act (USERRA).

Job Description



Leave Administration       


  • Investigate, evaluate and determine eligibility for multi-state or federally mandated leave of absence
  • Provide compassionate and professional support and assistance to employees; answering their questions and insuring they are aware of their responsibilities related to their leave request
  • Advise and assist managers on issues related to medical and family leave of absences
  • Consult with managers on issues related to the ADA interactive process, considering possible reasonable accommodations, and documenting accommodations
  • Monitor leaves for possible ADA compliance issues especially as leave exhausts
  • Ensure coordination of efforts at each stage in the Leave of Absence process including return to work
  • Maintain electronic leave data entry/tracking of leave time using ADP eTIME system and Prolaw
  • Ensure that all medical and family leave standards and protocols comply with legal, regulatory and company policy
  • Stay current on Leave, ADA and related regulatory changes and updates
  • Prepare documentation and reports as needed


  • Meet and exceed individual objectives as defined by supervisor
  • Adhere to schedules and deadlines
  • Thoroughness, accuracy, and timeliness in completing essential duties
  • As a member of the ER department it is each member’s responsibility to be a leader in modeling professional behavior in the organization
  • Attend department meetings as scheduled by the department head or executive management
  • Perform a variety of tasks with flexibility and willingness in each new situation
  • Keep information strictly confidential



The following knowledge, skills and abilities are needed to be successful in this position:

  • Strong attention to detail and sense of urgency.
  • Excellent customer service skills
  • PC Skills including knowledge and use of MS Office (Excel, Word, Windows, etc)
  • Excellent communication skills both written and verbal
  • Active Listening – give full attention to the words and body language of others, take time to understand the points being made and ask questions as appropriate
  • Critical Thinking – using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems
  • Growing & Learning – develop additional knowledge, skills and abilities with experience in the role
  • Time Management – ability to prioritize workload and manage one’s own time



  • Bachelor’s Degree in any of the following Business, Human Resources, Organizational Development, Training, Communication, or Psychology
  • Prior Human Resources or Administrative experience

Physical Demands and Working Conditions

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.   Reasonable accommodations may be made to enable individuals to perform the essential functions.

  • Physical Demands: Standing, walking over 1/3 of the time, sitting to 2/3 of time, kneeling/crouching to 2/3 of time, reaching with hands and arms to 2/3 of time, talking or hearing over 2/3 of time; move, transport or place up to 1/3 of time up to 25 pounds
  • Working Conditions: Indoor office environment, considerable use of telephone, computer and other office equipment


Lithia Hiring Requirements

  • High school graduate or equivalent.
  • 18 years or older
  • Possess an acceptable driving record and valid driver’s license in state of residence
  • A criminal history background check will be conducted prior to beginning employment
  • Clear pre-employment drug screen


NOTE: This job description applies only to the specific employing entity and location of an individual’s employment.

This is not necessarily an exhaustive list of responsibilities, skills, duties, requirements, efforts or working conditions associated with the job.  While this list is intended to be an accurate reflection of the current job, the company reserves the right to revise the functions and duties of the job or to require that additional or different tasks be performed when circumstances change (i.e., emergencies, changes in personnel, workload, rush jobs, or technological developments).





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