Lithia Motors, Inc.

Office Administrator

2 months ago
# of Openings
Store Name
Support Services
Support Services - Corporate Office


Lithia Motors, Inc.


Now Hiring: Office Administrator



Lithia Motors, Inc., is a Fortune 500 company, the 8th largest automotive retailer in the United States, the leading retailer in each of our markets and publicly traded on the NYSE.  We are seeking motivated and talented individuals that are interested in growing with the company.



The Vehicle Inventory Services and Treasury Administrator will be a part of the team located at Lithia Motors headquarters in Medford, Oregon.  As a VISTA you will be responsible for a variety of functions which require excellent communication, customer service and time management skills. We are seeking organized, detail oriented, and dependable candidates who are driven to succeed and grow with the company.  


"Take the journey with us."

Job Description




Basic Responsibilities-

  • Data entry
  • Problem solving
  • Support projects
  • Conduct research in order to answer questions and find solutions for our customers
  • Provide excellent service to internal and external customers via phone, email and face-to-face interaction
  • Maintain positive working relationships with various vendors and business partners
  • Ability to frequently maneuver between standard and specialized software programs as well as manufacturer and banking websites
  • Provide departmental back-up, as needed
  • Incorporate Lithia’s core values in your daily performance: Improve Constantly, Take Personal Ownership, Earn Customers for Life and Have Fun


Detailed Responsibilities: Training will be provided-              

  • Prepare monthly and quarterly audits to ensure compliance with procedures
  • Prepare monthly flooring reconciliations for assigned accounts
  • Perform assigned duties related to inventory management – Posting new vehicle inventory, computer based, data entry
  • Process flooring payoffs and requests for car deals
  • Make accurate entries and adjustments
  • Acquisition preparation and support
  • Communicate errors, unusual items, proposed solutions and process improvement opportunities
  • Actively communicate with supervisor and escalate concerns
  • Other duties and special projects, as assigned



  • Meet and exceed individual objectives as defined by supervisor
  • Adhere to schedules and deadlines
  • Thoroughness, accuracy, and timeliness in completing essential duties



The following knowledge, skills and abilities are needed to be successful in this position:

  • Accurate 10-key, preferably above 7,500
  • Strong attention to detail and sense of urgency
  • Excellent communication skills both written and oral
  • Active Listening – give full attention to the words and body language of others, take time to understand the points being made and ask questions as appropriate
  • Critical Thinking – using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
  • Time Management – ability to prioritize workload and manage one’s own time



  • Associate of Arts Degree, a plus
  • A background in data entry and customer service
  • Previous experience as a vehicle administrator


Physical Demands and Working Conditions

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.   Reasonable accommodations may be made to enable individuals to perform the essential functions.

  • Physical Demands: Standing, walking over 1/3 of the time, sitting to 2/3 of time, kneeling/crouching to 2/3 of time, reaching with hands and arms to 2/3 of time, talking or hearing over 2/3 of time; move, transport or place up to 1/3 of time up to 25 pounds
  • Working Conditions: Indoor office environment, considerable use of telephone, computer and other office equipment


Lithia Hiring Requirements

  • High school graduate or equivalent.
  • 18 years or older
  • Possess an acceptable driving record and valid driver’s license in state of residence
  • A criminal history background check will be conducted prior to beginning employment
  • Clear pre-employment drug screen


Why Lithia?

We are an exciting, dynamic, and highly successful team and (LAD) a member of NYSE.  We continue to grow and expand our footprint through acquisitions of new dealerships in many US markets.  We are big community supporters and provide a fun, exciting, and collaborative work place where growth and advancement opportunities abound.


We offer a generous comprehensive compensation and benefits package and all the tools you will need to be successful.  Our offerings include:

  • Medical, Dental and Vision Plans
  • Paid Holidays & PTO
  • Short and Long Term Disability
  • Paid Life Insurance
  • 401(k) Retirement Plan
  • Employee Stock Purchase Plan
  • Lithia Learning Center
  • Vehicle Purchase Discounts
  • Wellness Programs 

 NOTE:  This is not necessarily an exhaustive list of responsibilities, skills, duties, requirements, efforts or working conditions associated with the job.  While this list is intended to be an accurate reflection of the current job, the company reserves the right to revise the functions and duties of the job or to require that additional or different tasks be performed when circumstances change (i.e., emergencies, changes in personnel, workload, rush jobs, or technological developments). 



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